| Product Procurement |
Facility Matrix Group’s Product Procurement service is a customer-centered strategy to control cost and insure maximum performance from your FF & E expenditures. This strategy is designed to procure products and services that meet or exceed your performance metrics without unnecessary mark ups.
Needs Assessment
- Assess the general categories of furniture products required.
- Document any manufacturer preferences that you may have.
- Establish product evaluation criteria to include:
- Budget.
- Performance expectations.
- Aesthetic considerations.
- Lead-time.
Manufacturer Evaluation
Recommend manufacturers based on:
- History and stability of the manufacturer.
- Track record for on time and complete performance.
- Breadth of product offering.
- Competitive pricing.
- Service and warranty.
Product Evaluation
Analyze selected manufacturer’s products based on:
- Function.
- Quality.
- Durability.
- Price/value relationships.
Product Inspection
We will arrange and conduct tours of:
- Manufacturer’s showrooms and production facilities.
- Completed projects.
The focus of this activity is to provide an in-depth understanding of the features, cost and benefits of the furniture.
Manufacturer Negotiation
- Negotiate directly with the selected manufacturers to secure the best discounts and pricing agreements.
Product Specification
- Develop detailed product specifications from approved final furniture plans.
- Establish a CAD/CAP database for use in order entry.
Financial Analysis
- Evaluate lease/purchase options.
- Determine the cost of temporary furniture.
- Secure the maximum trade-in value of existing product.
- Analyze the potential return on investment for furniture to be liquidated and cost/benefits of phasing the purchase of new furniture.
Document Preparation and Acquisition
Once basic agreements with the selected manufacturers have been made, we will:
- Verify pre-negotiated discounts against product specifications.
- Submit final purchase orders for client approval.
- Prepare and release orders.
- Coordinate the acquisition of the furniture and accessories.
- Coordinate payments.
- Administer manufacturer pricing and warranty agreements.
Delivery Scheduling/Status Reports
- Create a master schedule and critical path plan.
- Develop phasing plans to match your occupancy dates.
- Issue status reports to keep you advised of progress and to ensure that production and shipping dates are on schedule.
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